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International Instituteof Event Management

Free download

The Event Planner’s AI Starter Kit

25 prompts, a client contract template and a pricing calculator. Free.

Most planners are still writing proposals from scratch. This is the exact set of prompts our students use to run client discovery, draft proposals, build timelines, brief vendors and model budgets, plus a contract template you can use tomorrow and a calculator that tells you whether a package is profitable.

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What’s inside

  • A mockup of two facing pages from the guide: a workflow titled The proposal, then five numbered prompt panels each marked by a red rule, with the prompt wording drawn as grey lines

    25 prompts, in five workflows

    Client discovery, proposals, timelines, vendor briefs and budgets. Each one chains into the next, and each ships with the specific way it goes wrong.

  • A mockup of the pricing worksheet, titled What you actually earned: three groups of blank line items for hours, costs and what the client paid, above a highlighted band labeled Effective hourly rate

    A pricing calculator

    Put your real hours and real costs against a real package. It tells you what you actually earned per hour, which is a number most planners have never worked out.

  • A mockup of the contract template’s first page: a Not legal advice notice in gold, the heading Scope of work, five numbered clauses drawn as grey lines, and signature rules for planner and client

    A client contract template

    Scope and what is out of scope, payment schedule, cancellation, and what happens when the family changes the plan after sign-off. Editable, with notes on what each clause protects you from.

The kit is a start. The programs are the rest.

Certification in event management or wedding planning, self-paced and fully online, from the institute that wrote the kit.

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